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Pen Argyl Borough Monthly Minutes | Archive

Tuesday 3rd of October 2017 - Borough Council Meeting

Pen Argyl Borough Council held their Meeting for October on Tuesday, October 3, 2017 at 7:00 P. M. in the Fire Hall.

 

Pledge of Allegiance:

 

Council Vice President Dean Minnich opened the Council Meeting with the Pledge of Allegiance.

 

Roll Call:

 

Council Members present and responding to roll call were: Dean Minnich, Tammy Kemp, Joseph LeDonne, Janell Connolly, Roberta Cowley and Robert O'Donnell. Council President Michael Nasatka and Councilman Charles Kandl Jr. were absent.

 

Also present were Mayor Mikal Sabatine, Borough Solicitor Peter Layman, Borough Manager Robin Zmoda and Borough Secretary Dolores Savitz.

 

Visitors:

 

Adrienne Fors, representative from Waste Management (W/M), stated that 75 residents visited the Grand Central Landfill on Saturday during the Open Gate Farms Tours. Fors also informed Council of upcoming events being hosted by W/M.

 

Tom Carlo, 306 S. Robinson Avenue, had a concern that the work being done on S. Westbrook Avenue has not been completed. Borough Manager Zmoda stated that the water company had opened the roadway and has to be overlaid yet. Carlo also had other concerns on some Borough streets. Some of his concerns were on state roads and not Borough owned streets.

 

John Dally had requested a zoning map amendment to reclassify a vacant two (2) acre parcel of land, property lands of Albion Ventures LLP, which is situated along the northerly side of Railroad Avenue between W. Main Street and Chestnut Street. Reclassification from (IE) Extractive Industry, Manufacturing to (R-78) Medium-Density Residential.

 

Borough Solicitor Layman summarized the legal requirements if Council wished to consider the proposed zoning map amendment. A public hearing on the amendment would have to be held. Prior to the hearing, the actual text of the ordinance has to be published in a newspaper of general circulation in the Borough not more than sixty (60) days and not less than seven (7) days prior to the hearing. Notice of the hearing has to be posted along the perimeter of the tract at least one (1) week prior to the date of the hearing.

 

A copy of the ordinance needs to be submitted to Lehigh Planning Commission for their recommendation at least thirty (30) days prior to the public hearing. Also the amendment has to be submitted to the Borough Planning Commission at least thirty (30) days prior to the public hearing to give them an opportunity to comment.

 

Councilman Joseph LeDonne made a motion to schedule a public hearing on Tuesday, December 12, 2017 at 6:00 P. M. prior to the Council Meeting, seconded by Councilwoman Roberta Cowley. Council Members voting in favor of the motion were: Dean Minnich,


Minutes for Pen Argyl Borough Council Meeting of Tuesday, October 3, 2017 Page Two

 

Visitors con't:

 

Tammy Kemp, Joseph LeDonne, Janell Connolly and Roberta Cowley. Councilman Robert O'Donnell voted no. There being five (5) yes votes and one (1) no vote the motion carried.

 

Councilman Joseph LeDonne made a motion to reschedule the November Council Meeting from Tuesday, November 7th to Wednesday, November 1st due to that November 7th is election day, seconded by Councilwoman Janell Connolly. Council Members voting in favor of the motion were: Dean Minnich, Tammy Kemp, Joseph LeDonne, Janell Connolly and Roberta Cowley. Councilman Robert O'Donnell voted no. There being five (5) yes votes and one (1) no vote the motion carried.

 

Jim Hecht, representative from Snyagro Technologies, stated that recently a sketch plan for their Slate Belt Heat Recovery Project has been submitted to Plainfield Township for review. The next step will be a public meeting where comments will be received from the Township Planning Commission. The public meeting which probably will be held in the middle of November will be posted on the Township's website. Also public impact will be received. Nothing will be discharged into the creek.

 

Public Works Report:

 

All Council Members were given a copy of Public Works Director Steven Bender's September report to review. Bender was present.

 

Borough Manager Zmoda reported that not much feedback has been received from PennDot on the S. Robinson Avenue turnback.

 

Zmoda also hasn't received any further information on the carousel facade.

 

Zmoda has contacted Techo Block pertaining to the trucks using the Borough streets going to and also leaving Techo Block. Zmoda has spoken to the Techo Block transportation manager and they are going to post signs that the trucks are to stay on the main roads and not use any of the Borough streets.

 

An estimate was received from Barry Isett & Associates for survey services for Myrtle

Street, estimate will range from $4,500 to $5,000. Public Works Director Bender gave

suggestions to Council for paving Myrtle Street from B Street to private alley, would not be full

width of road. Cost would be approximately $14,300. Bender already has one (1) bid to do the

road project. Councilwoman Roberta Cowley made a motion to approve the road project as

suggested by Bender contingent of getting two (2) other bids, cost not to be more than

$15,000, further to have discussion with the residents on the type of road project to be done

 

and to also pay the cost from the Borough Reserve Fund, seconded by Councilwoman Tammy

Kemp. Unanimous vote by roll call.

 

Information on jake braking signs was given to Council to review.


Minutes for Pen Argyl Borough Council Meeting of Tuesday, October 3, 2017 Page Three

 

Public Works Report con't:

 

Bender informed Council that he had just received a text during the meeting from Guy Findon, representative from PA American Water Company, that they will be paving S. Westbrook Avenue during the second or third week of October.

 

Zoning Report:

 

All Council Members were given a copy of Zoning/Code Office's September report to

review.

 

Police Report:

 

Council was given a copy of the minutes of the August 17, 2017 meeting of the Slate Belt Regional Police Department.

 

Fire Chief:

 

Fire Chief Dean Parsons reported that the fire company received seven (7) calls for September. They spent 186 hours on calls and 287 hours on drills.

 

James Davey speaking for a group of firemen inquired when Council was going to bid for the new fire station. Davey stated that they didn't want any social hall and other things that could be done to save on costs.

 

Borough Council directed Borough Manager Zmoda to contact Architect Steven Elton to get a time frame for advertising for bids. Zmoda is to come back to workshop of October 24th with the information.

 

Zmoda stated that a recommendation was made in the Master Site Plan that the fire siren be removed from the park. On 01/05/2016 Jeff Steiert of the County said there were options such as: install timer on the siren and set to stop perhaps from 10 P. M. to 6 A. M. Set for just an initial alert, re alerts only to emergency personnel in different ways such as radio, pagers and cell phones (text message alert). Fire Chief Parsons will be checking into it further for only one (1) alert and then next alert only to the firemen.

 

Minutes:

 

Councilwoman Roberta Cowley made a motion to approve the Minutes for Regular Council Meeting of Tuesday, September 5, 2017, seconded by Councilman Robert O'Donnell. Unanimous vote by roll call.

 

Council was also given a copy of minutes from Park Board Meeting of August 15, 2017.

 

Correspondence:

 

The 4th Annual Lehigh Valley Planning/Development Gala/Awards will be held on Tuesday, October 17th. Borough Manager Zmoda had been one of judges.


Minutes for Pen Argyl Borough Council Meeting of Tuesday, October 3, 2017 Page Four

 

Correspondence con't:

 

Pen Argyl Area High School requested a temporary lease for the Borough owned property on S. Main Street for their bon fire and also the use of Park Band Shell and surrounding grounds of the Park for their pep rally. The dates requested for the lease are Friday, October 20th through Friday, October 27th. The School District would be responsible for providing police coverage from the Slate Belt Regional Police Department, along with additional security officers from Camelot Security for supervision during the bon fire. The Lookout Fire Company for fire prevention, the district would also be responsible for cleanup of the debris and they would also guarantee liability coverage. Councilman Robert O'Donnell made a motion to grant permission as requested, seconded by Councilwoman Roberta Cowley. Unanimous by roll call vote.

 

Information was given to Council pertaining to the Verizon public safety communications plan.

 

Information was received from CACLV on the plans they have in place to help the Puerto Rico families.

 

Mayor's Report:

 

Mayor Sabatine informed Council that the police budget next year would increase by 1.68% for the Borough, an increase of $10,600.00 for the Borough. The formula for the cost in the budget for the three (3) municipalities has tentatively changed. Borough Manager Zmoda requested that the Borough be provided with the new formula and a copy of the tentative budget to review.

 

Planning Commission:

 

A copy of the Intermunicipal Planning Agreement which is just a review between the Slate Belt Council of Governments and the municipalities was given to Council.

 

Solicitor's Report:

 

Borough Solicitor Layman had nothing to report.

 

Sanitation, Solid Waste & Recycling:

 

Council was given a copy of the Wastewater Treatment Plant's September report.

 

Also given to Council were copies of the October 2, 2017 Engineer Report and the Municipal Sewer Authority Minutes from their meeting of August 7, 2017 and September 11, 2017.

 

Councilman Robert O'Donnell made a motion to hire T & M Associates, 74 W. Broad Street, Suite 530, Bethlehem, PA 18018 as the Borough's Wastewater Engineers, seconded by Councilwoman Roberta Cowley. Unanimous vote by roll call.


Minutes for Pen Argyl Borough Council Meeting of Tuesday, October 3, 2017 Page Five

 

Finance, Tax Exoneration, Insurance & Personnel:

 

All Council Members were given a copy of the Treasury Report as prepared and submitted by Borough Manager/Treasurer Zmoda. Councilman Robert O'Donnell made a motion to accept the Treasury Report as prepared, seconded by Councilman Joseph LeDonne. Unanimous by roll call vote.

 

Borough Manager Zmoda informed Council that the Sewer Fund CD would mature on October 9th. Councilman Robert O'Donnell made a motion to authorize Borough Manager Zmoda to invest the Sewer Fund CD at the highest available interest rate, seconded by Councilman Joseph LeDonne. Unanimous by roll call vote.

 

Borough Manager Zmoda also informed Council that the Borough Land Loan for the

S. Main Street property would move from a straight interest rate to a variable rate in year 2018. Further it was put in the 2017 budget to pay off the loan which is approximately $350,000 payoff. Councilman Robert O'Donnell made a motion to pay off the land loan not to exceed $350,000, seconded by Councilwoman Tammy Kemp. Unanimous vote by roll call.

 

Council agreed to have a budget workshop on Tuesday, November 14, 2017, tentative budget adoption as well as workshop on Tuesday, November 28, 2017.

 

Property & Utilities:

 

Nothing to report.

 

Community Outreach:

 

Councilman Robert O'Donnell made a motion to set Trick or Treat on Sunday, October 29th between the hours of 3:00 P. M. and 5:00 P. M., seconded by Councilwoman Roberta Cowley. Unanimous vote by roll call.

 

Borough Manager's Report:

 

Borough Manager Zmoda informed Council that Met Ed won't charge to install a new street light at the intersection of Hazen and Birch Avenues as long as a sodium vapor street light is installed and no need to install any additional equipment or flaggers needed.

 

Zmoda relayed to Council that Bonnie Price has continued to volunteer on a daily basis for the Borough Administrative Staff. Councilwoman Roberta Cowley made a motion to thank Bonnie Price with the same gift of $100.00 gas card as last year to reimburse her for some of her gas costs over the year, seconded by Councilman Robert O'Donnell. Unanimous by roll call vote.

 

Zmoda and any other Council Members that are interested will be attending a course on managing the fiscal affairs of a municipality on November 16th which is sponsored by the Pennsylvania Training Hub (PATH).


Minutes for Pen Argyl Borough Council Meeting of Tuesday, October 3, 2017 Page Six

 

Borough Manager's Report con't:

 

Zmoda requested an executive session for possible litigation issues.

 

Payment of Bills:

 

The following bills were presented for payment: General Fund, $199,187.87; Sewer Fund, $ 53,049.14 and Reserve Money Market Fund, $6,253.04. Councilman Robert O'Donnell made a motion to pay the bills as presented, seconded by Councilwoman Janell Connolly. Unanimous vote by roll call.

 

Executive Session:

 

Councilwoman Roberta Cowley made a motion to go into Executive Session for possible litigation issues, seconded by Councilman Joseph LeDonne. Voting in favor of the motion were: Dean Minnich, Tammy Kemp, Joseph LeDonne, Janell Connolly and Roberta Cowley.

 

Councilman Robert O'Donnell voted no. There being five (5) yes votes and one (1) no vote motion carried. Council went into Executive Session at 9:30 P. M. and reconvened at

 

9:40 P. M. Special Note: Borough Secretary Savitz left at 9:31 P. M. and the rest of the minutes were taken by Borough Manager Zmoda.

 

Synagro sketch plan:

 

Councilman Robert O'Donnell made a motion to authorize Solicitor Peter Layman to get a copy of the Synagro sketch plan from Plainfield Township and send it to Material Matters to review, seconded by Councilwoman Roberta Cowley. Unanimous by voice vote.

 

Adjournment:

 

Councilwoman Roberta Cowley made a motion to adjourn, seconded by Councilman Joseph LeDonne. Unanimous by voice vote. Council Meeting adjourned at 9:42 P. M.

 

Respectfully Submitted,

 

Dolores B. Savitz

Borough Secretary

 

 

Workshop- Tuesday, October 24, 2017 - 7:00 P. M.

Council Meeting - Wednesday, November 1, 2017 - 7:00 P. M.

Budget Workshop- Tuesday, November 14, 2017 - 7:00 P. M.

Tentative Budget Adoption/Workshop - Tuesday, November 28th - 7:00 P. M.

 

Public Hearing on Zoning Amendment - Tuesday, December 12, 2017 - 6:00 P. M.

Final Budget Adoption and Council Meeting - Tuesday, December 12, 2017 - 7:00 P. M.