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Pen Argyl Borough Monthly Minutes | Archive

Tuesday 7th of April 2020 - Borough Council Meeting

            Pen Argyl Borough Council held their Regular Council Meeting on Tuesday,

April 7, 2020 at 7:00 P. M. via Zoom Remote Meeting.

 

Pledge of Allegiance: 

                                               

            Council President Joseph LeDonne opened the Council Meeting with the Pledge of Allegiance.

 

Roll Call:

 

The following Council Members were present and responded to roll call: Joseph LeDonne, Tammy Kemp, Scott Brumbaugh, Janell Connolly, Charles Kandl Jr, Roberta Cowley, John Apgar and Josephine Hildabrant.

 

Also present were Mayor Stephen Male, Borough Manager Robin Zmoda, Public Works Director Steven Bender and Borough Solicitor Peter Layman.

 

Visitors:          

                       

            None

 

Public Works Report:             

 

            All Council Members were given a copy of Public Works Director Steven Bender's March report to review. 

 

            Presently the staff is working on various projects keeping safe distancing practices.  A public works employee is being utilized at Wastewater Treatment Plant during COVID 19 to provide for staggered staffing at the plant.

 

            Council was presented with a proposal from Barry Isett and Associates to complete a PennDOT Permit Application for the flashing speed signs at Weona Park.  Councilman Charles Kandl Jr. made a motion to accept the SR512 Speed Flashing Warning Device Permit Plan proposal in the amount of $3,500.00, seconded by Councilwoman Tammy Kemp.  The motion passed unanimous by roll call.

 

            Council was presented with the results of the Municibid bids for the 2006 GMC 5500 dump truck, VIN number 1GDE5C32X6F403684. There were 56 bids.  Councilman Scott Brumbaugh made a motion to accept the highest bid in the amount of $11,500.00 from Eugene Martin, 16 Old Log Town Road, Prospect, CT. 06712, seconded by Councilwoman Roberta Cowley.  The motion passed unanimous by roll call.

 

            Council was presented with documentation that SWERP, Inc., the slip lining subcontractor for the Lobb Avenue project, has been given an exemption from the non-life-sustaining business restrictions for the Governor.  That portion of the project will begin at the end of April.


           

            Borough Council was given a copy of A. Scott Enterprises, Inc.’s partial invoice for the emergency stormwater trench repair at the intersection of Albion Avenue and W. Applegate Avenue.  Councilwoman Tammy Kemp made a motion to pay A. Scott Enterprise, Inc.  bill in the amount of $18,000.00, seconded by Councilwoman Roberta Cowley.  The motion passed unanimous by roll call.

 

Steven Bender left the meeting at 7:15 P. M.

 

Zoning Report: 

 

            All Council Members were given a copy of Zoning/Codes Office's March report.

 

            Council directed Manager Zmoda to revisit Airbnb issues once Zoning/Code Office resumes business.

 

Police Report: 

 

All Council Members were given a copy of the Slate Belt Regional Police Meeting minutes from February 20, 2020 and agenda from March 3, 2020.  Council President Joseph LeDonne stated that Slate Belt Regional Commission meetings are being held remotely.

 

Mayor Male stated in the month of March, 32 parking tickets were issued.

 

Councilman Charles Kandl Jr. made a motion to suspend the issuance of parking meter tickets during the COVID 19 pandemic to be revisited at the May 5, 2020 meeting, seconded by Councilman Scott Brumbaugh.  The motion passed unanimous by roll call.

             

Fire Chief's Report: 

 

            Council was given a copy of Standard Operation Guidelines for Lookout Fire Company #1 volunteers during the COVID 19 pandemic.

 

            Chief Dean Parsons has indicated they are presently supplied with enough personal protective equipment (PPE).

 

            Zmoda confirmed the Promissory Note between the Lookout Fire Company #1 and the Borough has been signed.

                       


Minutes:

 

Councilwoman Tammy Kemp made a motion to approve the Minutes for the Council Meeting of Tuesday, March 3, 2020, seconded by Councilman John Apgar.  The motion passed unanimous by roll call.

 

Council was given the agenda and information materials from the Park Board Meeting of March 10, 2020 and meeting minutes from February 11, 2020. 

 

Pen Argyl Athletic and Park Association recommends the appointment of Jackie Hower, 410 S. Main Street to the vacant at-large position and Tyler Taylor, 221 George Street to the vacant student position on the Park Board.   Councilman Scott Brumbaugh made a motion to appoint Jackie Hower to the Park Board, seconded by Councilwoman Tammy Kemp.  The motion passed unanimous by roll call.  Councilman John Apgar made a motion to appoint Tyler Taylor to the Park Board, seconded by Councilwoman Tammy Kemp.  The motion passed unanimous by roll call.

 

Correspondence:       

 

            Immaculate Conception School -Requested road closure on Friday, May 22, 2020 from

N. Heller Avenue between W. Bell Avenue to W. Babbitt Avenue for their Mayfair.  Councilwoman Tammy Kemp made a motion to grant permission to close the road as requested assuming COVID 19 restrictions are lifted, seconded by Councilman Charles Kandl Jr.  The motion passed unanimous by roll call.

 

            Borough Council received correspondence from Joanna Pool, 24 Moyer Avenue, requesting Council to consider helping the residents with their sewer billing.  Manager Zmoda suggested perhaps giving residents more time to pay their sewer bills before additional penalties and interest are added.  Councilwoman Tammy Kemp made a motion to withhold adding anymore penalties or interest to sewer bills, to be revisited at the May 5, 2020 meeting, seconded by Councilwoman Janell Connolly.  The motion passed unanimous by roll call.

 

Mayor's Report:

 

            Council was given a copy of Mayor Male’s Declaration of Disaster, which was put into effect March 16, 2020.  For the declaration to continue Council will need to affirm the declaration and determine an end date.  Councilwoman Tammy Kemp made a motion to affirm and continue the Declaration of Emergency until further notice, seconded by Councilman Scott Brumbaugh.   The motion passed unanimous by roll call.

 


Planning Commission:

           

            Council was given a copy of the agenda for the March 4, 2020 meeting and the February 4, 2020 meeting minutes of Multi Municipal Comprehensive Plan Steering Committee.  Manager Zmoda informed Council that meetings will now be placed on hold until in person meetings can continue.   She also suggested Council review the https://planslatebelt.org/ web site for meeting minutes, project updates and resources on the project.

 

Solicitor's Report:

 

Solicitor Layman discussed a land development in Washington Township called Winding Brook.  Layman is the solicitor of the developer, who is now looking to have the sewer directed to Pen Argyl’s wastewater system.  Layman will need to recuse himself from being the representative of the Borough during the process due to that conflict.  Layman recommends Solicitor Terence Faul, who is also the Pen Argyl Municipal Authority’s solicitor, to represent the Borough during this process due to his knowledge and familiarity with the Borough and its sanitary system.  Councilwoman Roberta Cowley made a motion to appoint Attorney Terence Faul as alternate solicitor to represent the Borough during the land development process for the Winding Brook Development in Washington Township, seconded by Councilwoman Tammy Kemp.  The motion passed unanimous by roll call.

           

Sanitation, Solid Waste & Recycling:

 

All Council Members were given a copy of the Wastewater Treatment Plant’s February and March reports. 

 

Council was given a copy of the Department of Environmental Protection inspection report regarding a suspected petroleum spill into sanitary system.  No signs of soil or water contamination was found.

 

Council was given a copies of Waste Management’s monthly update, Synagro withdrawal of permit application and COVID-19 Force Majeure correspondence. 

 

Councilwoman Tammy Kemp made a motion to appoint Councilman Scott Brumbaugh as liaison to the Pen Argyl Municipal Authority, seconded by Councilman Charles Kandl Jr.  The motion passed unanimous by roll call.

 

Council was given a copy of the recommendation of award for the wastewater treatment plant sludge removal bids from Joseph Bluge of T and M Associates.  The Borough received two (2) bids:  Waste Management of Pennsylvania, Inc in the amount of $99.43 per ton and J.P. Mascaro & Sons in the amount of $106.80.  Councilman Charles Kandl Jr. made a motion to award the bid to Waste Management of Pennsylvania, Inc.  in the amount of $99.43 per ton, seconded by Councilman Scott Brumbaugh.  The motion passed unanimous by roll call.


Discussion on the staggering employees and the impact it has on the ability the staff to run the centrifuge.  Presently the centrifuge can only be run when the two (2) experienced employees are working, the other days the centrifuge cannot be run due to timing constraints and the public work employee assisting the plant does not have the training to run the centrifuge.  Consequently, sludge needs to be hauled offsite and that may have large impact to the budget.  Zmoda reached out to Pennsylvania Emergency Management Agency through Senator Mario Scavello’s office to see if that cost would be covered by any disaster relief funds, the answer was not clear. Training of the public works employee is made difficult by the six (6) feet distancing recommendations for employee safety during the COVID 19 pandemic and the potential to infect both teams by having other employees train others.  Zmoda reviewed options including longer hours for the employees that can run the centrifuge or just having the employees who can keep the centrifuge staff the treatment plant.  Councilwoman Tammy Kemp suggested discussions with the operators.  Council did not make any changes to the present operations or scheduling.

 

 

Finance, Tax Exoneration, Insurance & Personnel:

 

Council discussed offering property owners an extension of the deadline for Real Estate Tax base payments to assist them during this time.  Council President LeDonne suggested extending the deadline to July 31, 2020.  Councilwoman Tammy Kemp made a motion to extend the deadline for base payments of Real Estate Taxes to July 31, 2020, seconded by Councilwoman Roberta Cowley.   The motion passed unanimous by roll call.

 

            Manager Zmoda reported that the Teamster contract has been signed along with a memorandum of agreement which corrects an omission of paragraphs in Article 18 of the contract. 

 

All Council Members were given a copy of the March Treasury Report as prepared and submitted by Borough Manager/Treasurer Zmoda.  Councilwoman Tammy Kemp made a motion to accept the Treasury Report as prepared, seconded by Councilman Charles Kandl Jr. The motion passed unanimous by voice vote.

 

Manager Zmoda reviewed the Borough’s insurance policies.  After researching firms, costs and coverages,  she recommended continuing with present provider WSA Insurance, Inc. Councilman Charles Kandl Jr. made a motion to accept WSA Insurance proposal for property and liability renewal in the amount of $43,276.00 from Astra Insurance and $35,343.00 for Workman’s Compensation renewal from Am Trust, seconded by Councilwoman Roberta Cowley.  The motion passed unanimous by roll call.

 

 

Property & Utilities:

 

            Nothing to report.

 

Community Outreach:

 

Pen Argyl Revitalization Plan Meetings are suspended until COVID 19 pandemic allows for meetings.  

 

Borough Administrative Assistant Juli Lemak provided Council with the March feral cat report.  Council was informed that this service is not considered essential during the COVID 19 pandemic business closings.

 

Councilwoman Tammy Kemp informed Council Members that the Community Outreach Committee has cancelled the essay contest for this year due to the COVID 19 pandemic closing of the schools.

 

Councilwoman Roberta Cowley made a motion to hold the no permit yard sale weekends on June 12th-14th and September 18th – 20th unless the COVID 19 pandemic restrictions do not allow them, seconded by Councilwoman Tammy Kemp. The motion passed unanimous by roll call.

 

 

Borough Manager's Report:

 

Council was given information regarding the PA Municipal Legal Update Conference in August.  Manager Zmoda is interested in attending, more details will follow if conference is held.

 

Council Members were given a copy of Borough Manager Zmoda’s March report.

 

Payment of Bills:

           

            The following bills were presented for payment:  General Fund, $174,847.45; Sewer

Fund, $73,105.66; State Fund, $3,619.87; Reserve Money Market Fund, $37,938.12 and DCNR Pool Feasibility, $12,289.05.  Councilwoman Tammy Kemp made a motion to pay the bills as presented, seconded by Councilman Scott Brumbaugh.  The motion passed unanimous by voice vote.

 


 

Executive Session: 

 

            Councilwoman Tammy Kemp made a motion to go into Executive Session to discuss potential litigation and personnel issues, seconded by Councilwoman Josephine Hildabrant.  The motion passed unanimous by voice vote

           

Council went into Executive Session at 8:09 P.M. and reconvened at 8:21 P.M.

 

Adjournment:

Councilwoman Tammy Kemp made a motion to adjourn, seconded by Councilman John Apgar.  Unanimous by voice vote.  Council meeting adjourned at 8:22 P.M.

 

                                                                                    Respectfully Submitted,

 

 

                                                                                    Robin Zmoda

                                                                                    Borough Manager

 

 

 

Workshop - Tuesday, April 28, 2020 - 7:00 P. M.

 

Regular Council Meeting - Tuesday, May 5, 2020 - 7:00 P. M.